When we have so much on our mind (projects, current client loads, family obligations) it can seem like our work is never finished. I've found that clearing the mental clutter in my head by writing into the front several pages of my journal really helps.

When you're doing writing your list, put them into categories of “1 month, 3 months, 1 year, 3 years and 5 years. You'll be surprised how many things are on your “current to do list" that you'd really love to work on 3 years from now instead. Capture these thoughts and then start working towards the ones that should be done this month – first.

These are some techniques that work for me:

1. Use a notebook or journal that's with you all the time – set aside the first 10 pages as your “master list" and just free flow write everything that comes to mind.
2. Use an online service like “teuxdeux.com" and separate the sections with 1 month, 3 months, 1 year, 3 years and 5 years.
3. Enter them into your google calendar or Outlook and share them with your VA
4. Use a program like www.teamly.com. It helps you focus on the Top 5 priorities for today, this week, next week, month and quarter.